ROC Compliance Services | LPC Consultancy

Pvt. Ltd. ROC Compliance AMC with LPC Consultancy

Running a Private Limited Company involves more than just day-to-day operations; it requires strict adherence to the compliance regulations set by the Ministry of Corporate Affairs (MCA) and the Registrar of Companies (ROC). Failure to comply with these requirements can lead to penalties, fines, and even the disqualification of directors. That’s where LPC Consultancy comes in. Our ROC Compliance Annual Maintenance Contract (AMC) for Private Limited Companies ensures that your business remains fully compliant with all ROC filing requirements, allowing you to focus on growth while we take care of the legalities.

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OVERVIEW

What is ROC Compliance for a Pvt. Ltd. Company?

ROC compliance refers to the set of filings and documentation that a Private Limited Company must submit to the Registrar of Companies on an annual basis. These filings include annual returns, financial statements, and other regulatory documents that provide a transparent overview of the company’s financial health and management. Compliance is mandatory under the Companies Act, 2013, and must be maintained to ensure that your company operates legally and without disruption.

HERE'S HOW IT WORKS

1. Fill Form

Simply fill the above form
to get started.

2. Call to discuss

Our expert will
connect with you & complete
legalities.

3. Get Incorporation

Get your Company
Incorporation

Why is ROC Compliance Important?

Avoid Penalties and Fines: Non-compliance with ROC regulations can result in heavy penalties and fines, which can significantly impact the financial health of your business.
Maintain Credibility: Regular compliance enhances your company’s credibility with clients, investors, and government authorities, showing that your business adheres to legal requirements.
Prevent Director Disqualification: Failure to comply can lead to the disqualification of directors, which could prevent them from serving on the board of any company for a specific period.
Smooth Funding Process: Investors and financial institutions prefer to work with companies that maintain strict compliance records. It’s a key factor when raising funds or applying for loans.
Legal Protection: Proper compliance protects your company from legal actions, disputes, or investigations that could arise due to negligence or errors in filing.

What is Included in ROC Compliance AMC by LPC Consultancy?

At LPC Consultancy, we offer a comprehensive Annual Maintenance Contract (AMC) for ROC compliance, ensuring that all your filing obligations are met efficiently and on time. Here’s what our service includes:

Annual Return Filing (Form MGT-7)
- Filing of the annual return provides details of the company’s management and ownership structure. We handle the preparation and filing of MGT-7, ensuring all required information is accurate and submitted within the due date.
Filing of Financial Statements (Form AOC-4)
- The financial statements, including the balance sheet and profit & loss statement, must be filed annually with the ROC. We ensure that Form AOC-4 is prepared in compliance with accounting standards and filed on time.
Director KYC (DIN-3 KYC)
- Every director of the company must complete their KYC process annually. We assist with filing the DIN-3 KYC form, ensuring that all directors remain compliant and avoid disqualification.
Board Meeting Minutes and Registers
- Maintaining minutes of board meetings and statutory registers is essential for compliance. We help prepare and maintain these records, ensuring that your company meets the legal requirements.
Compliance Calendar
- Our team provides a detailed compliance calendar so you are always aware of upcoming deadlines and filings. We manage your deadlines, ensuring that nothing is missed and preventing late penalties.
Auditor Appointment (Form ADT-1)
- We assist in filing the form for the appointment or reappointment of the company auditor as required under the Companies Act, ensuring that the financial audits are compliant and completed on time.
Annual General Meeting (AGM) Documentation
- Holding an Annual General Meeting (AGM) is mandatory for Pvt. Ltd. companies. We prepare the notice, agenda, and minutes for your AGM, ensuring compliance with the Companies Act.
Income Tax Return Filing (ITR)
- While not part of ROC compliance, income tax return filing is an essential compliance task for any business. As part of our AMC, we also assist with your company’s income tax return filing.

BENEFITS

Benefits of Choosing LPC Consultancy for ROC Compliance AMC

Expert Legal Support

Our team of experienced professionals is well-versed in ROC compliance and ensures that all filings are completed accurately and on time, reducing the risk of penalties.

Peace of Mind

With our comprehensive AMC package, you don’t have to worry about missing deadlines or facing legal issues. We handle everything from documentation to filing, giving you peace of mind.

Transparent Pricing

We believe in transparent pricing with no hidden fees. Our AMC packages offer clear and upfront pricing, so you know exactly what you’re paying for.

Cost-Effective

Avoid the high cost of penalties and fines by maintaining regular compliance. Our AMC packages are designed to provide ongoing support at a competitive price, saving you money in the long run.

Dedicated Account Manager

You will have a dedicated account manager who will track your company’s compliance status, provide reminders, and keep you informed about upcoming filing deadlines.

Documents Checklist

Documents Required for ROC Compliance AMC

Certificate of Incorporation

Proof that your company is registered with the ROC.

Details of Directors and Shareholders

Information related to all directors and shareholders, including identification proofs and KYC documents.

Minutes of Meetings

Documentation of board meetings and resolutions passed by the directors.

PAN and TAN of the Company

Essential for filing financial statements and tax returns.

Financial Statements

Balance sheet, profit & loss statement, and any supporting documents related to your company’s financials.

ROC Compliance AMC Process

At LPC Consultancy, we have streamlined the ROC compliance process into simple steps:

Initial Consultation and Document Collection
- We begin by understanding your company’s structure and compliance needs, collecting all necessary documents for ongoing compliance.
Compliance Calendar Setup
- A personalized compliance calendar is created for your business, outlining important dates and deadlines for all filings.
Ongoing Filing and Documentation
- We handle all required filings, including annual returns, financial statements, KYC filings, and more. Our team ensures that each filing is accurate and submitted before the due date.
Annual General Meeting and Auditor Filings
- We assist in organizing your company’s AGM and ensure the timely appointment of auditors and other necessary compliance tasks.
Compliance Monitoring and Support
- We provide continuous monitoring and support throughout the year, ensuring that your business remains compliant with all ROC regulations.

OUR CLIENTS SAY

There was a little bit of anxiety and doubt when I contacted them as I was from one side of the country and they were from other side and I was new to online filing and legal process. But the service I got from them was marvelous. These guys are so professional, that I never felt to be new to them. The execution of legal and processing was first class. They finished the assignment before committed time and pricing is absolutely affordable and value for money."

Mr. Bikash Garabadau,
Founder, Cosmo Trade, Bhubaneswar, Odisha

FAQ ON PRIVATE LIMITED ROC COMPLIANCE

What is the process for appointing a director in a company?

The process involves obtaining a DSC, applying for a DIN, passing a board resolution, and filing Form DIR-12 with the ROC.
What documents are required for appointing a director?

Key documents include the DSC, DIN, identity proof, address proof, consent to act as a director (Form DIR-2), and a declaration of non-disqualification.
What is Form DIR-12?

Form DIR-12 is the form filed with the ROC to notify the appointment of a new director, containing details about the director and their role.
What is a DIN, and why is it required?

A DIN (Director Identification Number) is a unique identification number issued by the MCA to individuals who wish to serve as a director in any company.
Can an individual be a director in more than one company?

Yes, an individual can serve as a director in multiple companies, but there are limits on the number of directorships as per the Companies Act.
What happens if Form DIR-12 is not filed on time?

Failure to file Form DIR-12 within 30 days of the director’s appointment can result in penalties and the appointment being considered invalid.
Who can appoint a director?

Directors can be appointed by the company’s board of directors, shareholders, or a nomination committee, depending on the company’s articles of association.
What is the role of a non-executive director?

A non-executive director contributes to the company’s governance and strategic decision-making but does not participate in day-to-day operations.
How can LPC Consultancy help in appointing a director?

LPC Consultancy handles the entire process, from document collection to filing with the ROC, ensuring a smooth and compliant appointment.
Can a director be appointed without a board meeting?

No, a board meeting must be held, and a resolution must be passed to formally appoint the director.
Can a foreign national be appointed as a director in an Indian company?

Yes, foreign nationals can be appointed as directors in Indian companies, provided they meet the eligibility criteria and have the necessary documentation.
What is the difference between an executive and a non-executive director?

An executive director is involved in the company’s day-to-day management, while a non-executive director focuses on governance and strategy.
Is a Digital Signature Certificate (DSC) mandatory for directors?

Yes, a DSC is required for signing digital forms and documents submitted to the ROC.
What is Form DIR-2?

Form DIR-2 is the written consent from the director, stating their willingness to act as a director in the company.
Can a company appoint more than one director at a time?

Yes, a company can appoint multiple directors in a single board meeting, provided all necessary filings are completed.
What is a nominee director?

A nominee director is appointed to represent the interests of a shareholder, creditor, or financial institution on the company’s board.
Can a director be removed after being appointed?

Yes, a director can be removed through a shareholder resolution or by the board, depending on the company’s articles of association.
What is the tenure of an additional director?

An additional director holds office until the next AGM, after which the shareholders must confirm their appointment.
Is there a minimum age requirement for becoming a director?

Yes, an individual must be at least 18 years old to be eligible for appointment as a director in an Indian company.
What is the maximum number of directorships a person can hold?

An individual can hold a maximum of 20 directorships, with not more than 10 in public companies.
What is the process for resigning as a director?

A director can submit their resignation, and the company must file Form DIR-12 to inform the ROC of the resignation.
Can an LLP appoint a director?

No, LLPs have designated partners instead of directors, but partners can have similar roles in decision-making.
Is it necessary to update statutory registers after appointing a director?

Yes, the statutory registers of directors and key management personnel must be updated after appointing a director.
What is the role of an alternate director?

An alternate director is appointed to temporarily act on behalf of a director who is unable to attend board meetings for an extended period.
What sets a Private Limited Company apart from other business structures in India?

A Private Limited Company offers a balance between flexibility and limited liability, making it ideal for small to medium-sized businesses that wish to grow while minimizing personal financial risk.
Why should I consider registering my business as a Private Limited Company?

Registering as a Private Limited Company provides your business with legal recognition, enhances credibility, and opens up opportunities for investment and growth, while protecting your personal assets.
Can I start a Private Limited Company if I already have another business?

Yes, you can start a Private Limited Company even if you already own another business. However, the new company must operate as a separate legal entity with its own distinct identity.
What is the process for choosing the right business structure before registration?

Choosing the right business structure involves evaluating your business goals, investment plans, risk appetite, and long-term vision. Our experts at LPC Consultancy can help you make an informed decision.
What happens if my chosen company name is already taken?

If your preferred company name is already in use or does not meet the naming guidelines, you will need to submit alternative names. Our team will assist in checking availability and suggesting appropriate names.
How does a Private Limited Company protect my personal assets?

In a Private Limited Company, shareholders' liability is limited to the amount they have invested in shares. This means your personal assets are protected in case the company faces financial difficulties.
Can I run my Private Limited Company from home?

Yes, you can run your Private Limited Company from your home as long as the address is registered with the Ministry of Corporate Affairs as the official registered office of the company.
Is it necessary to have a physical office space to register a Private Limited Company?

While you need a registered office address, it does not have to be a commercial space. It can be a residential address, as long as it is in India and all legal notices can be served there.
How many shareholders are required to form a Private Limited Company?

A Private Limited Company requires a minimum of two shareholders and can have a maximum of 200 shareholders.
What is the role of a Director in a Private Limited Company?

Directors are responsible for managing the day-to-day operations of the company, making strategic decisions, and ensuring compliance with legal and regulatory requirements.
Can I appoint a foreign national as a director in my Private Limited Company?

Yes, foreign nationals can be appointed as directors in a Private Limited Company, provided they obtain a valid Director Identification Number and comply with other legal requirements.
What are the responsibilities of a shareholder in a Private Limited Company?

Shareholders own a portion of the company through their shares and have the right to vote on major decisions, such as the election of directors and changes to the company's structure.
Can I transfer shares in a Private Limited Company?

Yes, shares in a Private Limited Company can be transferred, but the process is more restricted compared to public companies. The transfer usually requires approval from the board of directors.
How does a Private Limited Company handle profits and losses?

Profits earned by the company can be distributed to shareholders as dividends, reinvested in the business, or held in reserves. Losses are borne by the company, and shareholders are not personally liable.
What is the significance of the Memorandum of Association (MOA) and Articles of Association (AOA)?

The MOA outlines the company’s objectives and scope of activities, while the AOA defines the internal rules for managing the company. Together, they form the company's constitution.
How does a Private Limited Company ensure compliance with regulatory authorities?

A Private Limited Company must comply with various regulations, including filing annual returns, maintaining statutory records, and adhering to tax obligations. LPC Consultancy offers ongoing compliance services to help manage these responsibilities.
What are the options for raising capital in a Private Limited Company?

A Private Limited Company can raise capital by issuing shares, obtaining loans, or seeking investments from venture capitalists, angel investors, or private equity firms.
How does a Private Limited Company maintain its perpetual succession?

Perpetual succession means that the company continues to exist even if shareholders or directors change, ensuring continuity of business operations.
What role does the Registrar of Companies (ROC) play in company registration?

The Registrar of Companies is the government authority responsible for registering companies, maintaining records, and ensuring that companies comply with legal requirements.
How do I ensure my Private Limited Company name is unique and compliant with regulations?

Our team at LPC Consultancy will help you conduct a thorough search to ensure your chosen name is unique and compliant with the naming guidelines set by the Ministry of Corporate Affairs.
What are the common challenges faced during the registration of a Private Limited Company?

Common challenges include name availability issues, document verification delays, and compliance with legal formalities. Our experts at LPC Consultancy help you navigate these challenges smoothly.
Can I convert my Private Limited Company into another business structure later?

Yes, a Private Limited Company can be converted into another business structure, such as a public limited company or LLP, by following the legal process. LPC Consultancy can assist with the conversion process.
What are the tax implications for shareholders in a Private Limited Company?

Shareholders in a Private Limited Company may be subject to tax on dividends received. Additionally, the company itself is subject to corporate taxes on its profits.
How does a Private Limited Company ensure confidentiality of its business operations?

While a Private Limited Company must comply with public disclosure requirements, it can maintain confidentiality in certain areas, such as internal management practices and shareholder agreements.
Why should I choose LPC Consultancy to help register my Private Limited Company?

LPC Consultancy offers personalized guidance, transparent pricing, and a commitment to timely and accurate service, ensuring your company registration process is efficient and stress-free.